Service description
Our consultants spend a full day on-site measuring workstation heights, monitor distances, lighting levels, circulation widths, and noise exposure. We interview a representative sample of staff, photograph every zone, and cross-reference findings against Canadian occupational health standards. The deliverable is a prioritized written report with annotated floor-plan overlays, a risk-severity matrix, and a phased remediation roadmap — ready to hand directly to your facilities team or contractor.
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Who this audit is for
This service is designed for operations managers, HR directors, and facilities teams who need a credible, documented picture of their office environment — not a general impression, but a precise record of what is working and what carries risk. It is equally relevant for organizations planning a fit-out, responding to staff health concerns, or preparing for an internal compliance review.
If you manage more than a handful of workstations and have never formally assessed them against Canadian occupational health standards, this audit gives you the baseline you need. It is also well suited to organizations that have grown quickly and whose office layout has evolved without deliberate planning.
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What we measure and observe
Our consultants spend a full day on-site recording workstation heights, monitor distances, lighting levels, circulation widths, and noise exposure across every zone. We photograph each area systematically and interview a representative sample of up to twenty employees to capture the lived experience of the space — patterns that physical measurement alone cannot reveal.
Every data point is cross-referenced against recognized Canadian occupational health standards. Nothing is estimated or inferred from comparable offices; the findings reflect your specific environment, your specific team, and the conditions present on the day of the visit.
- 03
How the report is structured
The deliverable arrives within five business days of the on-site session. It includes annotated floor-plan overlays with risk zones clearly marked, a prioritized risk-severity matrix that distinguishes urgent remediation from longer-term improvements, and a phased roadmap with budget ranges your procurement or facilities team can plan against.
An executive summary is included and written to be shared directly with a board or HR leadership group — concise enough for a senior audience, grounded enough to carry authority. All findings are handled in accordance with PIPEDA and covered by our engagement agreement.
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Calibrating the audit to your environment
The audit tier scales with the size of your office. A site of up to twenty workstations is covered under the base engagement; larger offices of up to fifty or up to one hundred workstations are priced accordingly, and multi-site organizations can add further locations at a per-site rate. Pricing is transparent and published, so there are no surprises when you receive the proposal.
Where disruption is a concern, we can arrange an early-morning start. We prefer to observe the space while staff are present and working normally, because that is when the real patterns of movement, posture, and noise emerge — the conditions the report needs to reflect accurately.
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How to prepare for your audit day
Preparation on your side is minimal. Please have current floor plans available — even rough sketches are useful — and designate one internal contact who can coordinate access and staff interview scheduling. We handle all measurement equipment, documentation, and interview protocols ourselves.
The more naturally staff go about their day during the visit, the more accurate the findings. We ask that the session not be announced as an inspection, simply as a scheduled visit from our consultants. This keeps behaviour representative and ensures the report reflects real working conditions rather than a tidied-up version of them.
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Why a thorough audit justifies the investment
A report that documents conditions without telling you what to do with them is not useful. Every finding in our audit is tied to a specific recommendation, a severity level, and a place in the remediation sequence — so your team always knows what to address first and why. The phased roadmap means you can act incrementally rather than facing an undefined renovation.
Organizations that have acted on our reports have a documented baseline they can return to, measure against, and update. That continuity — knowing precisely where you started and what changed — is what separates a genuine workspace improvement from a one-time refurbishment.
What the service includes
- Full-day on-site measurement and observation session
- Staff interviews (up to 20 employees)
- Annotated floor-plan overlays with risk zones highlighted
- Prioritized risk-severity matrix
- Phased remediation roadmap with budget ranges
- Executive summary suitable for board or HR reporting
How an engagement unfolds
- 1
Discovery call
We begin with a 30-minute call to understand your organization's size, current challenges, timeline, and priorities. This shapes the scope and ensures we propose only what you actually need.
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Scope and proposal
Within 3 business days we send a written proposal with a clear scope, deliverable list, timeline, and fixed fee. No hourly billing surprises.
- 3
On-site engagement
Our senior consultant arrives on the agreed date, conducts measurements, observations, and interviews, and photographs every relevant zone. Staff disruption is kept to a minimum.
- 4
Analysis and documentation
We analyse findings, produce annotated floor plans, specifications, and strategy documents, and apply a thorough internal review before sending anything to you.
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Delivery and walkthrough
We present findings and recommendations in a structured walkthrough meeting — in person or by video — and answer questions from your team. One revision round is included.
Price
| Up to 20 workstations | $2,800 |
|---|---|
| 21–50 workstations | $4,500 |
| 51–100 workstations | $7,200 |
| Multi-site (per additional site) | $1,800 |
Gross prices are for guidance only. You will receive an exact quote before work begins.
Frequently asked questions
Do you need access to the office outside business hours?
We prefer to observe the space while staff are present and working normally, so a standard business-day visit gives us the most accurate picture. We can arrange an early-morning start if disruption is a concern.
What do we need to prepare before the audit?
Please have current floor plans (even rough ones) available and designate one internal contact to coordinate staff interviews. We handle everything else.
Is the audit report confidential?
Yes. All findings are covered by our engagement agreement and handled in accordance with PIPEDA. We do not share client data with third parties.
Can the audit be used to satisfy an insurance or regulatory requirement?
Our report documents current conditions against recognized ergonomic benchmarks and can support internal compliance reviews. For specific regulatory filings, please confirm requirements with your legal counsel.
